SUN LAKES AERO CLUB

Minutes of the Board Meeting

Date of Meeting: January 16, 2007

Present at the Meeting:

Bob Walch, President
Al Galvi, Vice President
Bill Johnson, Secretary/Website Administrator
Gary Vacin, Provost
Dick Vaughn, Activities Officer
Larry Lathom, Member-at-Large

Absent from the Meeting:

Ben Thompson, Treasurer
Elton Dyal, Program Officer

Call to Order:

Dick Vaughn opened the meeting at 9:40 AM.

Approval of Minutes of Last Meeting:

The minutes of the December 19, 2006 meeting were reviewed and approved.  Motion by Dick Vaughn, seconded by Al Galvi, motion carried to accept the Minutes of Last Meeting.

Reports:

Treasurer’s Report:

In Ben Thompson’s absence, Bill Johnson handed over the Treasurer’s reports from Ben to Bob Walch.  The December 31, 2006 Closing Balance of funds in the Treasury was reported as $1,047.90.  The report was approved by all Board Members.

Website Report:

Bob Walch reported that Vern Nelson has submitted his resignation as the Website Manager.  Bill Johnson is appointed Website Manager to fill the vacancy.  Bill will work with Vern to learn what’s required to maintain the website.  Vern has indicated that he will continue to update the website on a less frequent basis, and prepare the periodic News and Updates to Members while Bill is training.  In order for Bill to apply the needed time with Vern to learn the website, the Board needs to consider appointing someone to fill the Secretary position

Programs Report:

In Elton’s Dyal’s absence, the following was reported:

January 17th Meeting: (tomorrow evening)

Elton Dyal will present a report about the crash of TWA Flight 800.

February 21st Meeting:

Gary Vacin will attempt to locate a speaker on the subject of sailplanes for the February 21st meeting.

The Programs schedule is posted on the website.

Activities Report:

Dick Vaughn reported the following:

January: A Fly-In on Saturday to Sedona for “brunch” was being organized, and a notice to members would be sent later in the week or next week.

February: A Fly-In to a local Arizona location would be organized.  A morning flight to Globe and breakfast at the Apache Gold Casino, and a morning flight to Ryan Field in Tucson with breakfast at the airport were under consideration.  An 8:00 AM departure time is being considered.

Motion made by Gary Vacin, seconded by Bill Johnson, motion carried to accept the Activities report.

Provost Report:

Gary Vacin reported that he would be producing an electronic file for the monthly meeting sign-in.  Also, he would be constructing a file to produce name tags to be used for the monthly meeting.  It was recommended that the seating for the monthly meeting be arranged in a semi-circle, and all approved.  Motion made by Dick Vaughn, seconded by Al Galvi, motion carried to accept the Provost report.

Nominating Committee:

Al Galvi chaired the committee for the election of officers for 2007, and he reported that their work was complete.  The Board thanked him and the other committee members for their diligent work.  A new committee will be appointed in October for election of officers for 2008.

Old Business:

Last month Al Galvi presented to the Board about conducting a raffle as a pilot incentive to cover their cost for Fly-Ins, and there was much discussion and review.  Al recommended that we table that idea for now, and instead send a letter to pilots encouraging them to participate in the Fly-Ins.  Bob Walch will send a list of pilots for each Board member to contact and follow-up with.

New Business:

Discussion of future Fly-Ins: It was recommended to send a letter to all pilots, including all previously participating pilots, to thank them for their past participation and encourage them to join us in future Fly-Ins.  It was also recommended that follow-up be done by telephone to any pilots that do not respond in about a week, in an effort to gain the most response possible.  The letter will emphasize shorter flights to destinations within Arizona.  Bob will email a list of pilots for each Board member to contact, working with the latest copy(s) of the “Members with Planes” list.  Since recent updating of the list removed members with planes that have not paid dues, older copies going back to May and June can be retrieved from Vern Nelson if necessary.

Discussion of Pilot Incentives: It was agreed that all pilots whether a member or non-member would be invited to participate in Fly-Ins.

For the General Meeting agenda tomorrow night, Bob Walch will:

·          Advise members of the Board action to invite pilots to participate in the Fly-Ins, per the discussion noted above.

·          Thank the officers for serving during 2006.

·          Recognize Vern Nelson for his diligent service in maintaining the website and news to members, and for his participation in the club activities and programs.

·          Invite members to volunteer to participate as speakers by giving their “member profile” or other experiences, in particular in the event of no-show speakers.

·          Ask members to submit recommendations for Field Trips.  There are no field trips currently scheduled.  All those planned for last year have been completed, or been removed from the list when it was determined upon contacting the companies that access to their facility was no longer possible due to security reasons.

Bill Johnson notified the Board that member Jimmie Vonheeder had contacted him to inform the club that his brother-in-law and member Dr Dwight Halligan had passed away on the previous Saturday, January 13th.  Funeral arrangements are not final, but a memorial service would be held on Thursday, January 18th    Dick Vaughn will follow-up for information regarding the time and place of services, and notify members.

Next Meetings:

Monthly Board Meeting: Tuesday, February 20, 2007

Monthly General Meeting: Wednesday, February 21, 2007

Meeting Adjournment:

Al Galvi made a motion, seconded by Dick Vaughn, to adjourn the meeting at 11:07 AM.  Motion carried, and meeting adjourned.

Respectfully submitted,

Bill Johnson, Secretary