SUN LAKES AERO CLUB
Minutes
of the Board Meeting
Date
of Meeting: Tuesday, February 20, 2007
Present at the Meeting:
Bob Walch, President
Al Galvi, Vice President
Ben Thompson, Treasurer
Bill Johnson, Secretary/Website Administrator
Gary Vacin, Provost
Dick Vaughn, Activities Officer
Elton Dyal, Program Officer
Larry Lathom, Member-at-Large
Call to Order:
Bob Walch opened the meeting at 9:33 AM.
Approval of Minutes of Last Meeting:
The minutes of the January 16, 2007 meeting were reviewed and approved. Motion by Dick Vaughn, seconded by Gary Vacin, motion carried to accept the Minutes of Last Meeting.
Reports:
Treasurer’s Report:
Ben Thompson reported the Closing
Balance of funds in the Treasury is $1,218.90 as of today.
Dues for 2007 have been paid by 45
members. In 2006, 65 members had paid
dues.
A note was sent to member Dwight
Halligan’s spouse Mary Murdock that the SLAC club had sent a contribution of $25.00
to the American Cancer Society, who in turn sent us a thank you note for the
donation.
Motion by Al Galvi, seconded by Gary Vacin, motion carried to accept the Treasurer’s Report.
Website Report:
Bill Johnson reported that he is
working with Vern Nelson to learn what’s required to maintain the SLAC website,
and also the process for issuing periodic updates to the members.
It was agreed that an Update to
the membership on a monthly basis would be adequate. Bill stated that if there is news and information to publish, he
would issue updates more frequently if time allows.
Vern Nelson has informed Bill that
he will continue to work with him as needed and issue updates until Bill is
trained in the process.
Due to this change in Bill’s responsibility, Bob will issue a notice to recruit another member for the Secretary’s position that Bill also currently holds.
Programs Report:
February 21st Meeting:
(tomorrow evening)
Lonny K McClung, Capt, USN (Ret)
will speak about his experience flying off aircraft carriers. He has more than 1000 landings (traps) and
in excess of 11,000 flying hours. He
will also talk about the London-Sydney Air Race 2001 with the around the world
flight of the Albatross and will show a USN Shoot ‘em up video.
March 21st Meeting:
Stacey Nichols, Air Traffic and
Tower Manager at the Chandler Municipal Airport, will give a talk about the
operations at the Chandler Airport.
Member Harold Thomas will show a
slide/video presentation of the new Kodiak plane which was designed for
Missionary Work. The Kodiak is
scheduled to be at the Chandler Airport to start flight tests on Monday February
19th, and Harold will arrange for members to view the plane up close
and ask questions.
April 18th Meeting:
There
was discussion about contacting a Russ Pankey to present to us about his
military experiences. Elton will be
following up for a commitment.
If the
above commitment is not made, Gary Vacin will locate a speaker on the subject
of sailplanes.
May 16th Meeting:
It was
proposed that a talk by someone from Luke AFB would be of interest to
members. Gary Vacin will follow-up, and
with Elton, to try to schedule them.
The Programs schedule is posted on
the website.
Activities Report:
Dick Vaughn reported the
following:
March: A tour of the Pimalco
Aluminum Extrusion Plant in Chandler is being planned for a Field Trip on March
13th. It will be a 1.5 hour tour,
with lunch following at the Cottonwood clubhouse on our return. Participants who sign-up will meet at the
Cottonwood flagpole at 9:00 AM to carpool to Pimalco.
April: A morning flight to Globe
and lunch at the Apache Gold Casino is planned. March 29th is being considered for this Fly-In, with a
10:00 AM departure time.
May: Gary Vacin will confer with
Elton about contacting the Public Information Office about a tour of Luke
AFB. Another suggestion for May given
by Bob Walch was for Gloria Parks to give a slide presentation about the Flying
Samaritans. Information will be given
to Elton for follow-up.
The Activities schedule is posted
on the website.
Provost Report:
Gary Vacin reported there is no
larger TV screen for use in the monthly Members Meeting.
Gary or Elton will check with the
speaker for tomorrow night about the equipment needs, since it was believed he
would be presenting with a PowerPoint slideshow which would require a PC with
the software installed on it. Ben
Thompson agreed to bring his laptop in the event it was needed for the
presentation.
Al Galvi requested that the
seating be arranged as in the previous month in more of a semi-circle, but
closer (as close as possible) to the speaker (at the front).
It was suggested to post more signs
to the room for the Monthly Meeting for the benefit of guests who are coming
for the first time, and Gary Vacin agreed to handle.
Old Business:
Dick Vaughn reviewed with the
Board the pilot responses to the survey made during the past month.
New Business:
Pilot Reimbursement: Bob Walch
presented some suggestions about pilot reimbursement for Fly-Ins: add about 10
miles to the actual nautical miles between departing and arriving airports to
allow for run-up; increase the fuel consumption parameter to allow for higher
consumption during take-off; for flights over one hour allow $5.00 for a quart
of oil. The Board agreed that these
modifications to our Fly-In pilot reimbursement procedures would be appropriate
to increase the compensation to the pilots to better offset the actual expense.
Long Range Planning: The Board
discussed developing a long range plan for our Programs (speakers), and
Activities (Fly-Ins and Field Trips).
No further action taken at this time.
Monthly Meeting: The room setup
was mentioned again about the seating arrangement for tomorrow night. As noted in Programs (see above), the same
semi-circle arrangement will be setup.
Publicity: The Board discussed how
to attract more members, in particular those with planes. It was noted that the Sun Lakes cable
company (Western Broadband) has local news on Channel 14, and that we should
develop a news item to post there to notify of our upcoming meetings, programs
and activities. Al Galvi agreed to
contact Western Broadband for information on how to implement this for SLAC. It was also suggested to contact Art Sloan
(a Sun Lakes resident) about posting information about SLAC meetings, programs
and activities in the Chandler Section of the Arizona Republic (which he writes
news articles for), or for the Chandler Independent also. There is a section in the Sun Lakes Splash
(newspaper) for “What’s Going On In Sun Lakes” where we could also advertise
our events and meetings. All these
area’s should be investigated to give the club more visibility to attract new
members, and again, particularly those who own planes.
Board Responsibilities: The Board
discussed responsibilities of the Board members.
The Secretary is responsible to
maintain the Membership Roster, to send a welcome to new members and for the
gifts to speakers.
The Programs officer is
responsible to write the articles for the Splash, and with that it was
suggested as much as possible we always include a picture with an airplane in
it for each article. Ben Thompson
agreed to handle the Splash articles for the next two months until the summer
break to lighten the work for Elton Dyal who currently has some time
constraints.
The Provost is responsible for
renting rooms for the monthly Board and Members meetings.
The Activities officer is responsible
for arranging Fly-Ins and Field Trips.
The Treasurer is responsible for
collecting and disbursing all funds in the treasury.
Bob Walch asked that all Board
Members review the club bylaws regarding the responsibility of officers,
document any areas they feel need clarification, and make a proposal for
changes at the next Board meeting.
Next Meetings:
Monthly Board Meeting: Tuesday, March 20, 2007
Monthly General Meeting: Wednesday, March 21, 2007
Meeting Adjournment:
Gary Vacin made a motion, seconded
by Dick Vaughn, to adjourn the meeting at 11:09 AM. Motion carried, and
meeting adjourned.
Addendum:
On February 17, 2007 President Bob Walch conducted a
vote via email. All Board Members
approved the purchase of a Digital Projector at a cost of approximately
$600.00. Board Member Ben Thompson will
purchasing the equipment, and report to the Board at the next monthly meeting
on Tuesday, March 20, 2007.
Respectfully submitted,
Bill Johnson, Secretary