SUN LAKES AERO CLUB
Minutes of the Board of Directors Meeting
Date of the meeting: January 13, 2009

Present at the Meeting:

Bob Walch, President
Al Galvi, Vice President
Earl Cuyler, Treasurer & Activity Director
Tom Malthaner, Secretary
Elton Dyal, Programs Director

Absent from the Meeting:

Gary Vacin, Publicity Director
Bill Johnson, Assistant Web Master

Other Members Attending:

Vern Nelson, Web Master
Ben Thompson, Video/Audio Operator

Call to Order:

President Walch called the meeting to order at 9:40 AM.

Earl made a motion and Elton seconded to approve the electronic  minutes of the Board Meeting held on December 09, 2008.
The motion was approved.

Treasurer's Report:

Earl handed out the treasurer's sheet showing $1,017 in the bank. Earl stated that he had a very good course in accounting from a local expert and it convinced him to remain in the Treasurer's position. The Board was glad to hear that.

Tom made a motion and Al seconded to accept the Treasurer's Report. The motion passed.

Activity Report:

Earl stated that he has confirmation on the following field trips:

January 17, 2009, at the Phoenix Composite
Facility at Falcon Field. Even though the trip is listed on the web site, Bob will send out an email to remind members the trip is this Saturday and to meet at the flag pole in Cottonwood at 11:45 AM.

A field trip is scheduled for Feb. 21, 2009 to Chandler Air Service at Chandler Airport. Members can meet at the flag pole in Cottonwood at 8:30 AM for a breakfast at the airport at 9. Afterwards, there will be a tour of the Air Service Facility.

A field trip will be made to the Cessna facility at Williams Gateway Airport on March 21, .2009. Meet at the Cottonwood flag pole at 11:45 AM for a 1 PM tour. This is a new facility that services aircraft.

Due to popular demand, there will be a Cowboy Potluck Cookout at Sisk Park in Palo Verde on April 18, 2009. Earl has a fellow to cook ribs and Earl will make a big pot of chili and bake corn bread. What more do we need other then camaraderie? The Secretary notes there is a conflict with the planned fly-in to Ryan Field on April 18.

For the month of May, Earl is planning a  field trip near Coolidge to see radio control model airplanes fly. Details later. Tom       made a motion and Al seconded to accept the Activity report. The motion passed.

Discussion occurred regarding how the Board can improve the interest of the members to participate in fly-ins. Perhaps holding fly-ins one month alternating with field trips. Even though there are 28 members who have airplanes, fly-ins have not been successful. Should the Club promote more participation with Scottsdale Club? Bob will try once again and send out a policy notice to members, with aircraft or not, a month in advance, asking members to participate in scheduled fly-ins.

Tom mentioned the minutes of May 13, 2008, states that Earl, Vern and Al were to be signatories for the bank account. Al went alone and was unable to sign up. A copy of the May 13 minutes should be taken to the bank as authorization to get Al included.

Programs Report:

Elton reported that Hector Garcia, M.D. a Cardiologist, is confirmed to be speaker at the Feb. 16 General Meeting.

Jessica Cox is still tentative as the speaker for March 16 General Meeting until Gary is contacted for the latest info.

No speaker is scheduled for the General Meeting on April 20.

Tom Made a motion and Bob seconded to accept the Programs Report. The motion passed.

Publicity Report:

There was no report as Gary was absent.

Web Master Report:

Vern stated that he has been receiving many articles for the updates. Vern also suggested we send invitations to all 62 people who receive the updates to attend the General Meetings. Perhaps some of those invited may become members. Al made a motion and Elton seconded to accept the Web Masters Report. The motion passed.

New Business: 

The Board discussed several items:

The Board decided to leave the Policy and Procedures as is.

Anyone who knows an individual who would be a good board member, should invite that person to a Board meeting. Once they see how the Board operates, maybe they would consider joining the Board.

It was mentioned that the Board use alternate months for fly-ins and field trips as suggested above in the minutes, The Board decided to table this item until later.

The Secretary mails the Newsletter to those members who do not have email. The Board decided it is not necessary to call those members.

Tom made a motion and Elton seconded to adjourn at 10:50 AM. The motion passed.

The next Board meeting will be on Feb. 10, 2009.

Respectfully submitted

Tom Malthaner
SLAC Secretary