MINUTES

OF THE

SLAC BOARD MEETING

Date of Meeting: February 17, 2004

A Board Meeting of the Sun Lakes Aero Club was held in the Ocotillo Room in the Arts and Crafts Building at Oakwood Country Club, Sun Lakes, Arizona.

Present at the meeting:

Vern Nelson, President and Web Manager

Jim Boone, Vice President

Ray Schrecengost, Treasurer

Bob Earl, Secretary

Dick Vaughn, Activities Officer

Al Galvi, Member at Large

Jim Parish, Member at Large

Absent from this meeting:

Elton Dyal, Programs Officer

Al Doria, Member at Large

Ziggi Wirganowicz

The meeting was called to order at 9:15 a.m. by President Vern Nelson.

The minutes of the January 20, 2004 meeting were approved.

Ziggy’s condolence card was shown to the Board. Ziggy was lauded for the work he has put into the project and the Board was pleased to have “its own card” that represents the values of the Club.

It was announced that an adaptation of the lapel microphone coupled with a headset will be tested with the Karaoke PA system tomorrow evening at the February 18 General Meeting.

The Board’s formula for sharing direct costs of a flight with a pilot was discussed at length. The Board finds it difficult to develop a formula because of the various aircraft models that are employed. The Board offers the following policy statement as guidance in an effort to achieve fairness, “The Board recommends that, as a participant in a Club sponsored Fly-In, a SLAC member will reimburse a pilot approximately $.08 per mile. This is based on a formula of probability that a 4-place aircraft will be used having a total direct cost equaling $.30 per mile, and that this direct cost should be equally divided among the aircraft occupants, including the pilot”. The Board asserts that this policy of reimbursement applies to Club activities; pilots should not expect reimbursements for seats that are empty or that are filled by occupants other than SLAC members who have registered for the activity. This action is deleted by voice vote of a majority of the Board and tabled until March 16, 2004

Ray Schrecengost, Treasurer, reported that there is $641.24 in the Club account. He said that of the 96 members, 63 had paid the 2004 dues.

Because of the lengthy discussion recorded above, the Board rescinded its action at the January 20 meeting, which read, “Vern asked the Board to consider the formula used to reimburse pilots for expenses incurred during a Fly-In. After considerable discussion, it was decided to leave the current formula “as is”, but for the Activities Officer to include a statement on the letters to participants that the current formula does not always defray the costs to operate the aircraft and that participants should recognize, in a tangible way, the costs incurred by the aircraft operator.”.

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Dick Vaughn, Activities Officer, reported the following activities that are under consideration:

March 12 and 13 – Fly-In to Marana to observe the Marana RC Jet Demonstrations.

March 18 – Field Activity to visit the Intel plant.

April – Fly-In to Lancaster/Palmdale, CA. Many options include the SR-71 Museum, the Edwards AFB Museum, the Los Angeles Air Route Traffic Control Center, and Joshua Approach Control, i.e. the Edwards Terminal Radar Approach Control.

May 4, 2004 - Fly-In to Albuquerque, NM to visit the Eclipse Factory.

Jim Parish, Acting Programs Officer, suggested that all members who can suggest an individual or organization for a future program are encouraged to do so. Jim also encouraged those who want to share their aircraft related magazines to bring them to the General Meetings.

The meeting adjourned at 11:25 am.

Respectfully submitted by

Robert D. Earl, February 17, 2004