MINUTES

OF THE

BOARD MEETING

 

Date of Meeting: November 15, 2005

 

Present at the Meeting:

Dick Vaughn, President

Vern Nelson, Vice President & Web Manager

Bob Earl, Secretary

Ray Schrecengost, Treasurer

Bill Johnson, Activities

Bernie Peterson, Provost

Al Galvi, Member at Large

Bob Walch, Member at Large

 

Absent from the meeting:

Elton Dyal, Programs Officer

Gary Vacin, Member at Large

 

Dick Vaughn opened the meeting at 9:33 AM.

 

The minutes from the October 18, 2005 meeting were approved with a correction in the 5th paragraph that changed the year from 2005 to 2006 to conduct the Fly In to San Diego.

 

Ray Schrecengost reported there is $791.63 in the treasury and that an audit of his records was concluded by Bernie Peterson.  No discrepancies were found.  The audit will be forwarded to the Web Manager for posting on the SLAC Web Site.

 

Vern Nelson provided a written report of Web activities.  In addition he described a continuing need of assistance to address the increasing requirements and he expressed concerns about insuring continuity of administering the web when he passes the wand to the next person.   The web site served 1,170 visitors during October, including 6,881 total page views.  Vern said that feedback regarding the weekly updates is very positive.  As an added responsibility, Vern has been maintaining inventory of assets or property owned by the Club.  Vern wants to give that responsibility to someone else and the Board agreed that it should not be included with the Web Manager’s responsibilities.  He has developed a well organized listing of assets in MS Excel that he handed over to Dick Vaughn.  Vern has been tutoring Bill Johnson to be proficient with web administration.  Bill, however, already has a very taxing and time consuming responsibility as the Activities Officer.  Vern has assembled an ad hoc committee to assist him, including: Bob Earl, Bill Johnson, Jim Parish, and Stewart Schulz.

 

Bill Johnson reported that the Fly In to Las Vegas, scheduled for Friday, November 18, needs one more airplane to accommodate the number of members who would like to participate.  Currently, there are 4 airplanes that can accommodate no more than 15 members.  There are at least 17 on the list who want to make the trip.  Bill said the Field Trip to ASU Mars lab is scheduled to assemble at the Cottonwood flag pole on December 1, 2005 at 1 PM.  Members who want to sign up for this activity should call Bill Johnson, (480) 895-2171, or email him at bhjohns@robsoncom.net.  Other future activities are described on the SLAC Web Site.  Bill also has an ad hoc committee working with him, including: Gordon Graham and Ben Thompson.

 

Elton Dyal was not present at this meeting, but programs have been arranged for every month through March.  The November 16 General Meeting will include a program by Merle Fister, Col. USAF, retired.

 

Elton Dyal is also Chairman of the Nominating Committee.   Two offices will be voted upon by the membership in December.  Vern Nelson (incumbent). Ben Thompson and Bob Walch will be candidates for the position of Vice President.   Ray Schrecengost (incumbent) will be a candidate for Treasurer. 

 

Bernie Peterson reported that members may be required to set up the meeting room for the General Meetings due to a scheduling conflict that will preclude set up by Phase I personnel.

 

The Board approved of a By Law change that deletes the requirement that all members must sign the Release from Liability Form.  Participants in activities must sign the form.

 

The Board set the dues for 2006 at $10.00.  Again, the Treasurer does not want to collect the 2006 dues until after January 1, 2006.  

 

The Board approved a motion to clarify By Laws Article 5.04 at the December meeting.

 

The Board approved a motion to clarify By Laws Article 6.03 at the December meeting.

 

The Board agreed not to participate in activities such as the Cottonwood and the Oakwood/Ironwood Activities Open House.

 

The Board agreed that the SLAC Web Site should not include subjects of sensitivity, such as are commonly referred to as “PC” subjects and should not include anything that could be construed as advertising for commercial gain.

 

The Board agreed that former members who have left the club by default or declaration but come back during the same year must pay the full amount of dues for that year.  This will be clarified in the Club’s Policies and Procedures Handbook.

 

The Board noted that some members have had exemplary attendance at the General Meetings.  

 

The Board reviewed some options for public address systems and other media equipment that may be considered for our use.  The discussion was tabled until the next meeting.

 

The meeting adjourned at 11:20 AM.

 

Respectfully Submitted,

Robert D. Earl

November 15, 2005