SUN LAKES AERO CLUB

Minutes of the

Board Meeting

 

 

Date of Meeting: November 14, 2006

 

 

Present at the Meeting:

Dick Vaughn, President

Bob Walch, Vice President

Ben Thompson, Treasurer

Vern Nelson, Website Administrator

Bill Johnson, Assistant Website Administrator

 

Absent from the Meeting:

Elton Dyal, Program Officer

Al Galvi, Member at Large

Larry Lathom, Activities Officer

Gary Vacin, Provost – Away for the summer months

 

Call to Order:

Dick Vaughn opened the meeting at 9:34 AM.

 

Note About Attendees:

Dick Vaughn noted that Larry Lathom would not be attending the meeting due to diagnosis of his wife’s serious illness.

 

Recording Secretary:

Dick Vaughn appointed Bill Johnson for this meeting.

 

Approval of Minutes of Last Meeting:

The minutes of the October 17, 2006 meeting were reviewed and approved without change.

 

Old Business:

An electronic vote was taken in the previous week to approve Ben Thompson as the Treasurer to fill the vacancy created by the resignation of Bernie Peterson.  All agreed to the appointment, therefore Ben Thompson will serve for the remainder of the term which ends on December 31, 2007.

 

Reports:

 

Treasurer’s Report:

Ben Thompson reported a Balance of $852.67 in the Treasury.  The report was approved by all Board Members.

Website Report:

Vern reported that the Newsletter has been discontinued, and it has been deleted from the website.  News is now being provided on the website updates that are issued bi-weekly.

Updates are being mailed to the following:

           Members                            64

           Prospective Members          3

           Former Members               26

           Others                               18

                     TOTAL                   111

 

Programs Report:

In Elton’s absence, the following was reported:

 

November 15th Meeting (tomorrow evening):

Lt Col Jake I Sorensen, USAF (Ret) will relate his experiences while in the U.S. Air Force.

 

December 20th Meeting:

Lt Col Al Fox, USAF (Ret).

 

The Programs schedule is posted on the website.

 

Activities Report:

Dick Vaughn reported that Larry Lathom has resigned as Activities Director due to his wife’s illness.

 

Dick Vaughn volunteered to fill the position beginning January 1, 2007, and the Board unanimously agreed to his appointment as Activities Director.

 

Bill Johnson reported that the proposed Fly-In to San Diego to visit the USS Midway Aircraft Carrier & Museum had been cancelled several weeks ago due to unpredictable weather that Larry Lathom had observed in daily monitoring, and because of limited response.  Many of the respondents did not desire an overnight stay which was one of the options presented due to the shorter daylight hours.

 

Also, the Fly-In to Sedona will be cancelled due to limited response.  Only one pilot has signed-up and only a few members.  Bill Johnson will email notification to members today.

 

There was discussion about arranging Field Trips.  Bill Johnson said that several of the sites the club has visited in the past are no long open for tours due to security reasons, and that the club has taken all trips that have been on the open suggestions list during the past two years if they were still available for tours.  A notice will be sent to members for new suggestions for Field Trips during the coming year.

 

Provost Report:

Dick Vaughn spoke in Gary’s absence and informed us that the rent for our Monthly meetings is paid for through May 2007.

 

Vern Nelson will handle the sign-in roster for the Monthly Meeting on November 15th (tomorrow evening).

 

Nominating Committee:

 

Al Galvi is chairing the committee.  In his absence, Vern reported:

 

           Bob Walch has accepted the nomination for the position of President.

           Bill Johnson has accepted the nomination for the position of Secretary.

 

Dick Vaughn will present the nominations for the offices of President and Secretary to the membership at tomorrow evening’s meeting.  He will also inform them that at the December 20th Monthly General Meeting nominations may be submitted from the floor for those two positions.

 

In order for Bob Walch to be elected as President, he resigned his position as Vice-President.

 

Al Galvi was appointed to fill the remainder of the term of the position of Vice-President.

 

The election of officers will be done at the December Monthly General Meeting.

 

New Business:

 

The board reviewed the Treasurer’s report of receipts and expenditures and determined that it was appropriate to maintain the current $10.00 annual dues.  Therefore the Treasurer will begin collecting the 2007 Membership Fee of $10.00 beginning at tomorrow evening’s monthly General Meeting.

 

The board discussed suspending the annual audit of the club financial records.  After further discussion of our financial position and reports, Bob Walch made a motion, seconded by Bill Johnson, that the audit be suspended for this year.  All board members approved.

 

Next Meetings:

Monthly Board Meeting: Tuesday, December 19, 2006

Monthly General Meeting: Wednesday, December 20, 2006

 

Meeting Adjournment:

Dick Vaughn adjourned the meeting at 10:34 AM.

 

Respectfully submitted,

Bill Johnson,

Recording Secretary appointed for this meeting