SUN LAKES AERO CLUB

Minutes of the Board Meeting

Date of Meeting: March 20, 2007

Present at the Meeting:

Bob Walch, President

Al Galvi, Vice President

Ben Thompson, Treasurer

Tom Malthaner, Secretary

Bill Johnson, Website Administrator Gary Vacin, Provost

Dick Vaughn, Activities Officer

Absent from the Meeting:

Elton Dyal, Program Officer

Larry Lathom, Member-At-Large

Call to Order:

Bob Walch opened the meeting at 9:33 AM

The Board appointed Tom Malthaner as Secretary.

Approval of Minutes of last Meeting:

Bill Johnson presented the minutes of the last meeting on February 20. 2007. Discussion followed regarding an addendum. An email was sent to all the Board of Directors on 02/27/07 to purchase a digital projector, not to exceed $600, to be used at monthly meetings. A motion was made to add the addendum to the minutes of the meeting on February, 20, 2007 by Gary Vacin, seconded by Al Galvi and carried by the Board. Also, as Elton Dyal came to meeting late, it was decided to move his name from absent to present for the February meeting.

Reports:

Treasurer's Report:

Ben Thompson reported a closing balance of $705.41, as of March 20, 2007.

2007 dues have been paid by 57 members. Email reminders were sent to 20 members who have not paid their 2007 dues. Of the six members who do not have email, 4 have since paid. The 2

remaining members were sent reminder letters. A motion was made by Gary Vacin and seconded by Al Galvi to accept the Treasurer's report.

Website Report

Bill Johnson reported that he was working with Vern Nelson so he can phase in while Vern phases out as Webmaster. Bill contacted "Go Daddy" to arrange automatic billing. They can send charges directly to the Club's checking account for payment, via a debit card, for the website annual charge in May and the monthly charge of $9.95, subject to certain discounts. Bill stated that Vern had also cancelled the contract with "Go Daddy" for forwarding website reports as there was no benefit.

Activities Report:

Dick Vaughn reported the following:

Dick related the events of the tour to the Pimalco Aluminum Extrusion plant in Chandler on March 13, 2007. The plant manufactures parts for the aircraft industry by the extrusion method. Manufacturing methods for various parts were very interesting using close tolerences in an extremely clean environment. The tour was conducted in a professional manner via helmets with receivers so everyone could hear the tour guide's words in a noisy environment. Words of caution were expressed to the members to not "TOUCH" a thing as everything was HOT.

The flight to Globe is still on for March 29. Currently, there are 3 aircraft going but Dick would like more. Apache Gold Casino is wi thin walking distance of aircraft parking. There will be time to try one's luck before everyone meets for lunch. Additonal time will be allowed for another try to lose or gain some funds before heading back to Chandler, arriving at 3 PM.

Al Galvi suggested inviting plane owners who are no longer members to consider rejoining the Club. The objective being to gain more pilots and maybe the Club could offer incentives, such as, free membership for a year. Al made a motion and Gary Vacin seconded it. Motion carried.

There was a discussion regarding what was necessary to obtain liability coverage for passengers of aircraft for Club tours. Motion was made and seconded and approved that the existing liability form was adequate.

The Board decided to continue to send a contribution to non-profit organizations for tours conducted if the members are not charged an entrance fee.

There is a tentative fly-in to Prescott Valley in April to tour the new Flight Service Station. More info is forth coming.

Discussion occurred regarding a flight to San Diego. The club has tried four times to go to date. Weather is better in the fall but the shorter daylight hours is a factor. The Board agreed to pursue the San Diego flight scheduling for the fall.

Provost Report:

Gary Vacin stated that Ben Thompson would have possession of and operate the projector.

The speaker for the April monthly meeting will be Russell Pankey, the retired manager of the Grand Canyon Airport. Russ is a resident of Sun Lakes.

The tenative speaker for the May meeting hopefully will be someone from Luke Air Force Base.

Gary Vacin made a motion to submit a feature article on the Club to the "Splash". It was seconded by Al Galvi and the motion was carried. Ben Thompson also suggested submitting an article to "The Sun Laker".

Old Business:

Discussion occurred regarding using "Excel" to modify reports written for our web site. Needs more data and study. Also will seek a person to maintain the roster.

Al Galvi suggested a review of the contents of the "By Laws" to verify specific duties of each officer by next year (in the fall). Currently, some functions of the "Secretary" are being done by other people.

Al Galvi made a motion that each Board member write a draft job description of their duties through this May. It was seconded and carried.

Al Galvi also made a motion to obtain a list of aircraft owners in the area. The motion was seconded and carried. Bob Walch volunteered to pursue the subject.

New Business:

Discussion occurred regarding who is going to take pictures on tours for the website. It was decided that the Activities Director would arrange for picture taking.

Discussion occurred regarding sending the newsletter to non-members. Currently, Vern is sending the newsletter to non-members. Once Bill Johnson is the official webmaster, an official Board policy can be established regarding who should get the newsletter. The Board did decide to purge the roster of delinquent members on July 01, 2007.

President Bob Walch called for a motion to adjourn, it was seconded and motion carried. The Board adjourned at 11:30 AM.

Respectfully submitted,

Tom Malthaner, Secretary