SUN LAKES AERO CLUB

Minutes of the Board Meeting
Date of Meeting: February 12, 2008

Present at the Meeting:

Bob Walch, President

Al Galvi, Vice President

Vern Nelson, Treasurer & Webmaster

Gary Vacin, Provost and Publicity Director

Tom Malthaner, Secretary

Absent from Meeting:

Elton Dyal, Program Director

Bill Johnson, Assistant Webmaster

Harold Thomas, Activity Director

Call to Order:

Bob Walch called the meeting to order at 9:30.

Minutes of January 15, 2008 Board Meeting were approved without reading.

Treasurer's Report:

The Board agreed with Vern to restrict record keeping to 3 years limit.

Vern reported that there is $614.08 in the bank account. He also stated that the actual collections to date are $642.52, which is $619 short, in order to have a balance of $345.52 at years end.

There are 66 members that have not contributed anything to the club, out of 100 ± members. The Board decided to solicit those 66 members, with a short note of the need for a donation.

The Board also discussed returning to mandatory dues but the subject was tabled for further discussion and decision.

Gary motioned to accept the Treasurer’s report, seconded by Tom. Motion passed.

Activity Report:

No report; however, the Board decided to cancel the field trip to Sky Harbor Tower scheduled for Feb. 23, 2008.

Vern mentioned that he had asked 32 pilots whether or not they were interested in fly-ins. All 25± that answered, said yes. Those that do not have email will be contacted by phone~

Programs Report:

No report; however, Elton has stated before that he has speakers scheduled thru May. Speakers scheduled are as follows:

Craig Albright of Flying Samaritans for February 18^th

Bob Newcomer for March 17.

Bobby Balddock, an Airline Captain for April 21.

Jon Melby, flies acrobatics, tentatively for May 19.

The Board decided to have coffee set up by 6:30 prior to the General Meetings. Notice will be sent out informing members.

Also, a microphone with cord will be used at the speaker’s table and the cordless microphone used for members for any comments or questions from the floor.

The Board decided to give a pen for all speakers.

Provost/Publicity Director:

Gary Stated that all is A-Okay for March 1st field trip to Goshawk Aircraft Restoration facility at Casa Grande Airport.

The Board suggested there be plenty of lead-time and incentive info for members and guests included in the articles sent to "The Splash" or other publications. Everyone appreciates the good job Gary is doing.

Webmaster Report:

Vern appreciates the articles people send to him for the Newsletter. Vern sends out 150± Newsletter each month. It's amazing the volume of interesting items in the Newsletter and Vern needs compliments, and help, on the great job he does every month.

Vern also mentioned that he would like to contact Warren at Scottsdale's Breakfast Club website to send their notice of activity directly to our pilots rather then to him, resulting in his relaying the info. However, it was agreed to continue the current procedure for the time being.

A motion was made by Al and seconded by Gary to accept the Webmaster's report. Motion carried.

New Business:

The Board set general guidelines to be sent to Harold for the March and further typical fly-ins. This would not apply to trip to San Diego or other specialty excursions. The guidelines include but are not necessarily limited to nor in the order listed:

1. Limit distance of fly-ins to 150± miles on the 3rd Saturday of the each month.

2. Prepare a 3 weeks notice with info why members should

Participate.

3. Those members interested should notify Harold asap.

4. Follow up with 2-week notice with detail info.

5. Airports are to have a paved FAA approved runway and have transportation and lunch facilities available close by.

6. There will be no take offs or returns in the dark.

7. Send notices to pilots, who will take passengers on first come basis, with weight info.

8. Notice for trip to San Diego scheduled for April or other overnight trips would include available hotels with rates and other pertinent info.

Al stated he would be glad to talk to Harold regarding the guidelines.

Harold will be requested to start preparing for the San Diego fly-in asap. It was suggested that a committee be formed, with Harold as chair, to help with the details required.

Guidelines for the General Meetings could include the following, but not necessarily limited to, nor in the order listed

1. Notice regarding General Meeting could appear in the Splash.

2. Notice for General Meeting sent out by President.

3. New members and members who never attended a meeting will

be given a short time to relate info about themselves.

4. Guests/Visitors given the opportunity to be recognized.

5. Members are asked to introduce their guests

6. Speakers should be on the floor asap.

7. Board members should notify the President if unable to attend the Board Meeting.

Gary motioned and Vern seconded to accept the guidelines. Motion passed.

The Board discussed having the General Meeting with a luncheon either in April or November. More on this later.

Motion to adjourn made at 11 AM by Gary, seconded by Al. Motion carried.

The next Board Meeting is scheduled for March 11 at 9:30.

Respectfully submitted,

Tom Malthaner, Secretary.