SUN LAKES AERO CLUB
                       Board of Director's Meeting
                             December 08, 2009

Present at the Meeting:

Bob Walch, President
Al Galvi, Vice President
Earl Cuyler, Treasurer & Activity Director
Gary Vacin. Publicity Director
Vern Nelson, Webmaster
Tom Malthaner, Secretary

Absent from Meeting:

Elton Dyal, Programs Director
Richard Simmons, Director
Ben Thompson, Director

Call to Order:

Bob called the meeting to order at 9:30.

Earl made a motion to accept the minutes of the Board of Director's Meeting on November 08, 2009, as written. Gary seconded and the motion passed.
(see Treasurer's Report for revision)

Treasurer's Report:

Earl passed out a financial sheet showing a balance of $897.55.

The minutes of the November 08. 2009 Board Meeting were revised to reflect that Earl will remain Treasurer as long as he receives help and Vern agreed to help him as long as he is able. The Board authorized the revision.

Earl passed out  a sheet showing the tentative 2010 SLAC budget. It was decided by the Board to add $200 estimated cost of the April cook out. The Board approved the 2010 budget.

Tom made a motion to accept the Treasurer's report. Al seconded and the motion passed.

Activity Report:

Earl reiterated the planned fly-ins and ground tours through March with the exception that the field trip to Rotoway will be on January 22 instead of the 23rd.

The Board discussed the method to be used for fly-ins. When Al verifies the number of aircraft available, he will notify Earl who will send out an email to the members relating the number of passenger seats available. Pilots will assign seats for members at the airport. Hopefully, Earl will know early how many members want to go versus how many seats are available. Details for each fly-in will be available at the appropriate time.

Programs Report:

Gary stated that Elton can not continue to be Programs Director. Gary agreed to be acting Programs Director.

Gary has arranged to have Capt. Hansel of Luke AFB to be speaker for the Dec. 21 General Meeting. He is still working on a speaker for Jan. 18. Speaker for Mar. 15 will Dan Lance. Tentative speaker for April 19 will be a representative from a hot air balloon organization.  

Earl and Tom will work on converting some of Tom's military VHS tapes to convert them to DVD's to have on hand in case a speaker can not or does not show up when scheduled.

Publicity Report:

Gary sent an article on Jessica Cox to the Splash and will do likewise for Capt. Hansel of Luke AFB.

Old Business:

Tour of Pinal Air Park is still pending.

New Business:

Al reported that the Nominating Committee for the next Board will nominate the existing Board Members who are willing to run again. Nominations from the floor will be called for. Election will follow if there are nominations from the floor. The Board will have a short meeting after the general meeting is over to decide on officers. Tom made a motion to accept the Nominating Committee's report, Gary seconded and the motion passed.

The Board decided on a method to contact  members who do not have e-mail. Tom has enough sticker addresses for the next 3 months. Earl stated that he would ask his wife to make up pre-addressed envelopes for the 11 member without e-mail. Tom will mail them.

Gary made a motion and Al seconded, to set the 2010 dues at $15. The motion passed.

Vern and Earl composed a letter to all members to be sent, via e-mail,  on January 01, 2010 regarding dues and other important information..

Bob stated that he made the following revisions to the Policy & Procedure Manual:

1. The annual dues will be set by the Board of Director's during the December Meeting of each year.

2. Delinquent dues members by the end of April will not be solicited but carried until December 31 and then dropped from the roster.

3. Omitted the sentence; Members will be dropped from the roster, if requested.

Al made a motion and Gary seconded, to accept the revisions to the Policy & Procedures Manual. The motion passed.

Earl made a motion to adjourn and Gary seconded. The motion passed.

The next Board Meeting will be Tuesday, January 12 in the Sun Lakes Country Club Mirror Room at 9:30.

Respectfully submitted,

Tom Malthaner
SLAC Secretary